Bogota hosted a regional workshop this month for constructing the File Management Model for the Transparency and Public Access to Information Network (RTA), which was attended by representatives from Argentina, Brazil, Colombia, Chile, Ecuador, El Salvador, Spain, Guatemala, Mexico, Peru and Uruguay, as well as from the Organization of American States (OAS) and the EUROsociAL programme, financed by the European Commission.
The activity falls within the scope of the RTA actions promoted by the Democratic Governance thematic area of the EUROsociALprogramme, executed by the Economic and Technological Development Distance Learning Centre (CEDDET) and coordinated by the International and Ibero-American Foundation for Administration and Public Policies (FIIAPP).
The availability of quality and accessible files is a prerequisite for effective access to information, which is key for making substantial progress in the area of transparency. Access to information assumes that this information exists and is properly archived and categorized so that users can find it easily and in usable formats.
The main purpose of the workshop was to diagnose the situation in the different countries in the area of file management and access to information in order to move to the next step of planning the timeframes and inputs needed to develop a regional model of file management. To do this, in addition to presentation by the OAS of different regional and international best practices, the conference included participation by civil servants from the Spanish State Archive, who explained the Spanish experience, and Colombian civil servants, who detailed the successful Colombian experience.
The meeting served to advance significantly in the creation of a new shared model, which will be modular. A timeline was also set which will be developed virtually so that the model is ready for the next RTA meeting at the end of the year in Brazil.