Adequate and standardized document management is one of the basic foundations for implementation of laws on transparency and access to public information. Various countries in the region are currently in the process of reforming their legislation or regulations on archives to make the guarantee of effective exercise of the right to information more robust.
Grupo asistente al taller sobre la gestión de archivosAttendees of the workshop on archive management
In November, within the framework of the Transparency and Access to Information Network (RTA), a regional workshop was held in Brasilia that tackled the joint definition and approval of the “Archive Management Model” as the culmination of a process stated in early 2014.
This involves a common model which will serve as a benchmark for countries that need to create an effective document management system.
With an eye to its implementation, the participants established detailed dimensions or action areas, specific management tools, implementation guides and application standards on archiving and document management suitable for the differing realities of the RTA member countries. All of this was led by a team of experts from the Sub-directorate General of State Archives of the Directorate General of Archives and Libraries of the Spanish Ministry of Education, Culture and Sport (MECD), who were responsible for developing the Document Management Model for the RTA. The purpose of their work was to ensure that it could be implemented among the member countries of the Network as a contribution to the communities of access to information and archives.
This initiative was promoted by the EUROsocial Programme, financed by the European Union as part of its Transparency and Anti-Corruption action being coordinated by the FIIAPP and its operational partner, the CEDDET Foundation. In addition, it received the support of the Organization of American States (OAS).